Executive Assistant to Founder & CEO

We are hiring a full-time Executive Assistant to support the Founder & CEO of a multi-entity

organization operating across leadership, AI strategy, academia, and global speaking.

This is not a traditional administrative role. We are looking for a structured, execution-focused

operator who can bring discipline and follow-through in a fast-moving environment.

Primary Priority: Revenue & Pipeline Discipline

The most critical responsibility is CRM and sales follow-up management.

The candidate must:

• Have hands-on HubSpot experience

• Maintain 100% follow-up compliance

• Track deal velocity and stalled opportunities

• Prepare pre-call briefs

• Draft post-call summaries with clear next steps

• Maintain a clean, visible revenue dashboard

Revenue protection and pipeline hygiene are non-negotiable.

Calendar & Inbox Management

• Manage complex calendar across multiple verticals

• Prioritize meetings aligned to revenue and strategic goals

• Protect deep work blocks

• Maintain inbox discipline (near-zero backlog standard)

• Coordinate travel and speaking logistics

The calendar must reflect strategic priorities, not just availability.

Execution & Accountability

• Translate strategy into structured task lists

• Maintain a weekly priority dashboard

• Document key decisions and ensure follow-through

• Proactively surface risks and delays

• Operate independently without constant direction

This role requires maturity and strong internal drive.

Required Qualifications

• 3–5+ years supporting senior executives or founders

• Direct HubSpot experience (required)

• Strong written English

• Experience in startup or growth-stage environments

• Comfortable working with CRM systems and project management tools

• EST working hours overlap required

Candidate Profile

We are looking for someone who is:

• Highly organized and detail-oriented

• Proactive and structured

• Calm under pressure

• Direct and solution-focused

• Comfortable with high expectations

• Metrics-oriented

This role requires discipline, strong judgment, and ownership mindset.

90-Day Outcomes

• HubSpot fully clean and up-to-date

• 100% follow-up discipline implemented

• Weekly CEO dashboard established

• Calendar aligned with revenue priorities

• Clear operational rhythm in place